Looking for a new Secretary

Corpus Christi Chapel is in need of a secretary to help with many things! We are looking for a part-time paid position, about 12 hours per week. Ideally, it would be someone who lives in the Naples area year-round, is good at organizing events and schedules, is willing to work from the office (our new Church site). If you are interested, please contact Fr. van Zee at [email protected] for more information.

Job Description

DUTIES         

• Telephone:  answer, screen and route incoming calls, promptly, accurately and courteously.  Provide answers to parishioner questions and provide assistance when appropriate.  Coordinate servicing of office telephones/answering system, updating messages as needed.
• Filing:  Establish and maintain up-to-date filing systems, both hard copy and computer files.  Distribute copies as needed and make computer back-up files as needed.
• Records:  maintain and update parish records e.g. recording of marriages, baptisms, funerals, new parishioners, financial contributions issuing certificates where applicable and Mass intentions. 
• Typing/word processing:  prepare, type/word process, proof, correct and in some cases compose routine and non-routine correspondence, memos, reports, forms, documents and bulletins.  Develop/maintain parish calendars.
• Mail:  Distribute/route office mail and email as needed.  Prepare regular and bulk mailings.  Sign for deliveries and notify appropriate people.  Make copies or orders printing as needed.
• Scheduling:  Place events on parish calendar as needed.
• Ordering:  order office supplies and arrange for supplies easy access.  Assist in ordering for special activities.
• Communication:  compile weekly bulletin assuring quality control in accordance with administrator/pastor. 
• Emergency Response:  monitor emergency line 24/7.
• Petty Cash:  maintain petty cash box and receipts for incidental expenses.
• Supervising:  coordinate and supervise staff and volunteers in front office
• Knowledge of various computer software programs to include, Word, Excel, Publisher, Access and InDesign along with hardware such as scanner, printer, PC’s, copiers etc.
• Maintain confidentiality in all matters.
• Proficient typing skills.
• Ability to communicate clearly both verbally and in writing.
• Ability to relate to a variety of personalities.
• Possess strong organizational skills
• Ability to meet deadlines
• Ability to research

 TIME COMMITMENT

·         12 hours per week

PAYMENT

·         $16 per hour to start

EXPECTATIONS

• Provides secretarial and receptionist support to the Administrator/Pastor, filing, greeting and directing visitors, scheduling parish calendar, ordering office and liturgical supplies and preparing parish publications.

EXPERIENCE AND EDUCATION

• Minimum High School graduate advanced education a plus
• General office experience and/or previous Church extremely helpful
• Must pass background check